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Administrative Assistant

Description

Join our growing team! EisnerAmper is looking for an Administrative Assistant to join our Family Office Department. This is an exciting opportunity for someone who is very organized, comfortable in a fast-paced environment with strong follow up skills.

The Family Office Administrative Assistant provides a wide range of administrative support for the Family Office Department and the Firm. Duties include document preparation, proofreading, scanning, electronic filing, emailing, meeting support, supply management, mail assembly and distribution, internet research, telephone support and project-based work.

Responsibilities

  • Type, edit and proof engagement letters and other correspondence.
  • Scans documents and maintains electronic files and information.
  • Processes check runs in an efficient and timely manner.
  • Record checks received in log, confirming information on deposit slip with deposit receipt.
  • Records, scans and/or distributes incoming mail on a daily basis. Coordinates most efficient method of outgoing mail, including maintaining a delivery log and tracking information.
  • Preparation of client reports including printing, personalized covers, collating, indexes, labeled dividers and binding.
  • Assists other personnel with contacting third-party vendors, banks and brokers; reconciliation of receipts, maintaining spreadsheets (that do not require bookkeeping knowledge) and organization of client documents.
  • Maintains charitable donations spreadsheet, including related correspondence.
  • Maintains health insurance spreadsheets and submits claims.
  • Coordinates travel arrangements, conferences and meeting schedules.

Basic qualifications for the opportunity

  • High School diploma or equivalent.
  • A minimum of three years related experience.
  • Advanced computer skills including MS Office (Word, Excel and Outlook) and Adobe Acrobat.

Ideally, you'll also have:

  • Ability to prioritize work to balance multiple projects and tight deadlines.
  • Team player with strong communication and analytical skills
  • Strong time management and organizational skills

About our Family Office Team

The EisnerAmper Outsourced Finance and Accounting Group offers a wide array of services to an even broader range of businesses. As part of our firm’s full service capabilities, EisnerAmper’s Family Office practice provides a comprehensive, integrated approach to multigenerational, multi-branch family offices assisting them in achieving their vision. EisnerAmper’s approach utilizes a platform by which appropriate expertise can be delivered to the U.S. and global marketplace, offering traditional accounting, tax and advisory services to individuals and family offices, both those that are structured as a single or multi-family office.

Our “startup mentality,” backed by the institutional knowledge and established reputation of the firm, enables us to be flexible and always test what can take our team and clients to the next level. Whether it’s a new internal process, digital platform, or service offering, we believe that innovative ideas come from all levels and every employee should have the opportunity to make an impact on the business, our clients, and their careers. 

To us, every sub-sector in our group functions as its own business—so we need to think like entrepreneurs ourselves, often putting on the shoes of our clients. It’s this mindset that allows us to grow as professionals and provide innovative solutions tailored to our clients’ unique needs. 

About EisnerAmper:

EisnerAmper is one of the largest accounting, tax and business advisory firms in the U.S., with more than 3,000 employees and over 300 partners across the country. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today, and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers and investors who serve these clients.

Our reach extends globally, with offices in the United Kingdom, Israel, India, the Cayman Islands, Singapore, and Ireland.

EisnerAmper is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Our full-time positions also offer a competitive benefits package that includes:

  • Medical, dental, vision, life, and disability insurance
  • 401(k) Retirement Plan
  • Flexible Spending & Health Savings Account
  • Paid holidays, vacation, and sick time
  • Employee assistance program and other firm benefits.
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